Project Sales Coordinator
Job Description
We are seeking a proactive and detail-oriented Project Sales Coordinator to support our Building Management Systems (BMS) team in the coordination and administration of project sales activities. This role is integral to the successful delivery of projects, ensuring efficient execution through accurate documentation, timely order processing, procurement coordination, and effective communication with internal and external stakeholders. This is an excellent opportunity for a motivated individual to build a strong foundation in project sales coordination, contract administration, and project lifecycle management within a collaborative and fast-paced environment.
Your Key Responsibilities
Project Sales Coordination
- Create and process project sales orders to facilitate invoicing and deliveries.
- Ensure project progress reports and work completion documents are properly submitted to support billing.
- Verify that vendor costings, supporting documents, work reports, and invoices are accurately captured.
- Raise procurement requisitions for BMS-related products, solutions, and services.
- Serve as the key liaison point between customers, internal operations teams, project teams, vendors, and suppliers.
- Coordinate timely submission of project documentation to support month-end invoicing and revenue recognition.
- Monitor project milestones and delivery schedules to ensure projects remain on track.
- Assist in the preparation of project quotations, Requests for Quotation (RFQs), and tender submissions.
Project Administration
- Prepare customer onboarding documentation, including customer screening and credit application forms.
- Process vendor registration and maintenance requests for new suppliers.
Project Planning Support
- Maintain and update project records and project tracking lists.
- Support the team in monitoring project progress and administrative requirements.
Your Skills
- Proficient in Microsoft Office applications, particularly Excel and Word.
- Knowledge of procurement and logistics processes.
- Basic understanding of project coordination and financial documentation.
- Familiarity with quotation preparation and tender administration is advantageous.
Your Profile
- Diploma in Business Administration, Finance, Logistics, Supply Chain Management, Project Coordination, or related disciplines.
- Candidates with relevant qualifications such as Higher NITEC or equivalent and suitable experience are welcome to apply.
- Minimum 1–2 years of experience in project coordination, commercial administration, logistics, or supply chain operations.
- Experience supporting project-based environments will be an advantage.
- Strong written and verbal communication skills.
- Meticulous with a high level of accuracy and attention to detail.
- Well-organized and able to manage multiple priorities effectively.
- Proactive and resourceful in resolving issues.
- A collaborative team player with good interpersonal skills.
If you are excited about working with us and have most of the skills or experience we are looking for, please go head and apply. You could be the one we need!
